The Harvard Club of Washington, DC (“Harvard Club”) is committed to safeguarding the privacy of visitors to our website.  This Privacy Policy applies to www.harvard-dc.org, http://hcdc.clubs.harvard.edu, and any other websites controlled by Harvard Club, including social media sites, or mobile apps (collectively, the “Sites”).  By visiting the Sites, you accept this Privacy Policy and Harvard Club of Washington, DC Terms of Use,  which are hereby incorporated.  If you do not agree with these policies, please do not use the Sites. 

Changes and Updates:  Harvard Club may revise this Privacy Policy from time to time.  We will post any changes on this page and update the date at the top, so be sure to check back periodically to stay aware of any modifications. Your continued use of the Sites after changes have been posted will constitute your acceptance of this Privacy Policy and any changes. 

What Information We Collect:  Harvard Club may ask for and collect from you personally identifiable information at various points throughout the Sites.  Depending on what products or services you choose to receive from Harvard Club, you may be asked to provide your name, email address, mailing address, phone number, Harvard school and graduation year, credit card information, and other information.  You can choose not to provide certain information, but then you may not be able to take advantage of some of our features or service offerings. Periodically, we may ask you to confirm the accuracy of your information to avoid disruption of services and enhance our offerings to you.

Payment card information may be collected on our Sites and processed by secure third-party providers typically in connection with products and/or services that you purchase from the Harvard Club.  Payment information is not stored on our Sites post authorization, but is stored by the secure third-party processor. 

In addition, as an affiliate of the Harvard Alumni Association (“HAA”), Harvard Club collects information such as name, email address, home address, work address, phone number, school and graduation year that is shared with it by HAA.  Harvard Club typically does not receive highly sensitive personally identifiable information such as date of birth or social security number from HAA.  Alumni may choose to opt out from the sharing of their directory information by HAA.  Please refer to HAA’s Privacy Statement at https://alumni.harvard.edu/privacy for additional details. 

Cookies and Other Online Tracking Technologies:  Harvard Club collects information about how visitors use the Sites and may use cookies or other similar technologies to help compile aggregate statistical reports and diagnose problems with our Sites. This information may include log file information such as Internet protocol (IP) addresses, browser type, browser language, pages viewed, and the date and time of a visit. 

While our Sites do not currently respond to web browser “do not track” signals, we do not track your online activity over time across third party websites when you use our Sites.  Harvard Club tracks visitor activity on our Sites using Google Analytics.  Google Analytics is subject to the privacy policy of Google, Inc., which you can find at: https://policies.google.com/privacy?hl=en-US.  Google Analytics data is used to optimize the experience of Harvard Club Sites for visitors and does not include certain kinds of personally identifiable information such as name, contact information, or credit card numbers. 

How We Use and Disclose Personally Identifiable Information:  All personally identifiable information provided by Harvard alumni is strictly reserved for use by individual alumni, Harvard Club, and HAA for personal, Harvard Club, and University-related purposes only.  

Harvard Club may use or disclose your personally identifiable information in the following ways:

• To process and respond to inquiries and for the purposes for which you provided the information, such as to process membership applications, donations or event registrations, or to provide information about a project or event. In sending us an electronic message or text message, you send us certain personally identifiable information (e.g., name and e-mail address, IP address, or mobile phone number). We may store this information of the sender in order to respond to or otherwise handle the subject of the e-mail or text message.
• To alert you to new events, features, special projects or opportunities, and services, including provision of our Harvard Club newsletter.
• To communicate internally and externally via videos, photos or other personally identifiable information posted on Harvard Club Sites (including social media sites), and recordings of virtual events in which you may have participated maintained in the Members-Only section of our Sites.
• To provide feedback to Harvard Club and HAA leadership and to conduct surveys to measure your satisfaction with our services.
• To protect Harvard Club’s rights or property or the safety of Harvard Club, our members, or others.
• To comply with any court order, legal process, or respond to any governmental or regulatory request.
• To transfer information in the event of a merger, transfer of assets or other organizational restructuring.
• To evaluate our Sites and identify where we should make changes or expand services.

Harvard Club may use third-party service providers or other third-party organizations helping to support Harvard Club’s mission in order for us to provide products or services to you. Personally identifiable information may be disclosed by Harvard Club to such authorized third parties only for the provisioning of products or services to you, or to the Harvard Club, and these authorized third parties may collect, use, disclose, store, or otherwise process your personally identifiable information, including payment information, on our behalf in connection with the provision of such products or services. Any third parties who receive your personally identifiable information for these purposes are prohibited from accessing, using, disclosing, selling, sharing or otherwise processing your personally identifiable information for any purpose other than providing products or services to you or to the Harvard Club.

Harvard Club is not responsible for HAA’s use of your information.  For information on how HAA may use your personally identifiable information, please see HAA’s Privacy Statement at https://alumni.harvard.edu/privacy.

Third Party Websites:  Our Sites may contain links to other websites provided by third parties.  Please be aware that we do not control these third party websites or any of the content contained on those websites.  Once you have left our Sites, we cannot be responsible for the privacy practices of such other websites.  We encourage you to exercise caution and to read the privacy policy for the website you visit.  The inclusion of hyperlinks to third party websites on our Sites in no way constitutes an endorsement by us of such websites’ content, actions or policies.

Email and Text-Messaging Policy:  Harvard Club may send you email communications to provide our Newsletter and to otherwise inform you of news, events, and other information relevant to you and the Harvard alumni community.  You may opt out of these emails by clicking the Unsubscribe link in the footer of emails sent by Harvard Club.  If you are missing the link or require assistance in opting out of emails, please contact events@harvard-dc.org or 202-337-1300.  If you send us email messages, you should be aware that information disclosed in email may not be secure or encrypted and thus may be available to others.  We suggest that you exercise caution when deciding to disclose any personally identifiable or confidential information in email.  We will use your email address to respond directly to your questions or comments.  

Similarly, by opting in to receive event notifications and other text messages on your wireless telephone, you consent to receiving text messages at the telephone number, including Short Message Service (“SMS”) messages.  By opting in, you accept and agree to be bound by this Privacy Policy and the Terms of Use, which can be viewed on our website.  If you require assistance in opting out of text messages, please contact events@harvard-dc.org or 202-337-1300.  If you send us text messages, you should be aware that information disclosed in texts may not be secure or encrypted and thus may be available to others.  We suggest that you exercise caution when deciding to disclose any personally identifiable or confidential information in texts. We may use your texting phone number to respond directly to your questions or comments. 

Security:  Harvard Club is committed to maintaining your confidence and trust, and takes steps to help protect the personally identifiable information you provide to us.  However, no transmission or electronic storage of information is guaranteed to be secure. We therefore urge you to always use caution when transmitting information over the Internet.

Contact Us:  If you have any questions, concerns, or suggestions regarding this Privacy Policy, or to update any information you have provided us, please contact us at privacy@harvard-dc.org